10 greatest geofencing time clocks in 2023. Geofencing time clocks are time clocks — however higher — and may prevent money and time. Geofencing makes use of GPS (or comparable) in order that staff can solely verify in and take a look at after they’re bodily in the precise location on the proper time.
Which means that they allow you to hold observe of workers even should you’re distant, or have a big workforce in a number of areas. You possibly can see how many individuals are on-site, stop time theft (the place staff verify in even when they haven’t arrived), and precisely calculate pay primarily based on hours.
10 greatest geofencing time clocks in 2023
However selecting the best software could be a mission. There are a ton of choices on the market, every have completely different options, and a few include different instruments that you could be or could not want. Evaluating and contrasting them can really feel like a full-time job in itself.
We all know you simply need to discover the precise software that does what you want and get again to work.
In order that’s why on this submit, we’re protecting:
- The important thing options to search for in geofencing time clocks
- Our high 10 shift geofencing time clocks** (and our decide for the perfect all-in-one possibility)
- What to contemplate when shopping for a geofencing time clock
- And customary pitfalls to keep away from when utilizing the software, to get optimum outcomes.
Key options to search for in geofencing time clocks
We suggest in search of the next options when selecting a geofencing time clock software for your online business.
- Geofencing know-how — In fact, geofencing time clocks will need to have dependable geofencing know-how in-built, so you’ll be able to precisely observe worker location and time. Workers can solely clock in when they’re bodily in the precise place, guaranteeing exact pay and hour calculation.
- Integration with payroll software program — Now you’ve tracked employee hours precisely, you’ll be able to translate these hours to pay. A software that integrates seamlessly with payroll software program streamlines your payroll processing and helps you guarantee correct pay.
- Cell accessibility — A core a part of any geofencing software, you want your time clock to work on cell gadgets in order that staff can clock out and in from any location, with minimal trouble.
- Actual-time monitoring — A part of utilizing geofencing to trace time is about seeing the place staff are at any time. You’ll need to search for a software that allows this, to permit supervisors to observe worker hours, and observe attendance in actual time.
- Reporting and analytics — This allows you to observe and analyze worker time and attendance information, so you’ll be able to achieve larger insights into your staff’ work and conduct, and precisely perceive their patterns, hours, and pay necessities.
Our High Decide for Geofencing time clocks in 2023 (+ the remaining ranked)
With its complete set of options designed for small companies and hourly workers, we consider that Homebase is without doubt one of the greatest geofencing time clock instruments on the market. It provides geofencing and has an all-in-one dashboard to handle different duties like payroll, PTO, scheduling, HR and compliance, onboarding and hiring, and staff happiness.
However no software is ideal, and there are others obtainable that might work higher for your online business, relying on what you want. Let’s have a look.
- Greatest all-in-one answer: Homebase
- Greatest for eating places: 7shifts
- Greatest for simplicity: Once I Work
- Greatest for ease of use: Deputy
- Greatest for payroll integration: QuickBooks Time (TSheets)
- Greatest for multiple-location companies: Sling
- Greatest for development companies: ExakTime
- Greatest for cell groups: Timesheet Cell
- Greatest for time-saving automation: Buddy Punch
- Greatest for bigger firms: Hubstaff
Comparability Chart: High 10 geofencing time clock apps in 2023
A breakdown of the ten greatest geofencing time clocks
1. Greatest all-in-one answer: Homebase
Supply: JoinHomebase.com
Caption: Homebase’s geofencing monitoring software works on nearly all cell gadgets
Homebase is an all-in-one staff administration and communication system that features a geofencing time clock as simply certainly one of its instruments to make time clocking, monitoring, and payroll simpler. Appropriate with nearly any cell machine, the time clock makes use of GPS.
It additionally sends automated alerts and messages to assist affirm that workers are the place they have to be, make certain nobody forgets to clock out, and assist managers keep away from expensive or unlawful additional time. It additionally integrates with payroll for super-streamlined funds and extra correct hourly time monitoring.
High options
- Geofencing monitoring with GPS and images, to trace hours, breaks, additional time, and PTO.
- Cell app suitable with iOS and Android.
- Distinctive worker PINs to make sure correct monitoring for everybody.
- Alerts for late clock-ins or forgotten clock-outs.
- Constructed-in messaging and reminders.
- Labor value monitoring, and sensible monitoring of labor vs gross sales.
- Correct timesheets and payroll integration for simple hours-worked-to-pay calculations.
- On the spot conversion of timesheets into payroll wages and correct tax funds.
Execs and cons
The geofencing time clock software integrates seamlessly right into a wider suite of helpful instruments. Customers say that it’s simple for workers to make use of “every single day”, with a “clear design” and capabilities which can be “akin to way more costly software program.”
Nonetheless, it could supply extra instruments that you simply want if you’re in search of a easy time clock solely.
Pricing
- Free. Time clock and timesheets for one location and limitless staff.
- Necessities. $20 per thirty days per location. Every little thing included within the Free plan, plus staff communication, efficiency monitoring, and distant instruments.
- Plus. $48 per thirty days per location. Every little thing in Necessities, plus labor budgeting and PTO instruments.
- All-in-one. $80 per thirty days per location. Every little thing in Plus, in addition to new rent onboarding, and HR & compliance.
2. Greatest for eating places: 7shifts
Supply: 7shifts.com
Caption: 7Shifts makes use of a variety of instruments to make sure correct geofencing
7shifts provides a variety of highly effective instruments, and is designed for hourly staff within the restaurant trade. Its cell time-clocking functionality is included within the “schedule” a part of its platform and goals to make labor compliance and scheduling simpler, all whereas lowering the chance of time theft and pay errors.
High options
- Geofencing and picture choices to make sure your staff is current.
- Cell time clock app for on-the-go monitoring.
- Time clocking works even with out Wi-Fi.
- Editable punches and timesheets to make sure correct funds.
- Set guidelines like solely enabling scheduled workers to clock in, which saves on unbudgeted hours.
- Monitor breaks and PTO.
- Automated alerts for no-shows, break reminders, and additional time — to guard staff and keep away from further bills.
- Hyperlink to payroll and timesheets for correct and simple pay.
- Audits and stories for an at-a-glance overview of workers exercise.
Execs and cons
It provides a variety of highly effective instruments for staff administration, and customers reward the “ease of use” and “streamlined reporting”, and notably like its communication instruments.
Nonetheless, it was created for the restaurant sector, so might not be your best option for different industries.
Pricing
- Comp: Free, for one location and as much as 30 staff. Consists of time clock, and scheduling.
- Entrée: $29.99 per thirty days per location, for as much as 30 staff, Every little thing from the Comp plan plus templates, budgeting, and time without work monitoring.
- The Works: $69.99 per thirty days per location, for limitless staff. Every little thing from the Entrée plan, plus payroll integration and state-based compliance instruments.
- Connoisseur: $135 per thirty days per location. Every little thing in The Works, plus onboarding, labor forecasting, and nearer assist.
7shifts additionally provides a free 14-day trial.
3. Greatest for simplicity: Once I Work
Supply: WhenIwork.com
Caption: Once I Work has easy staff communication instruments to assist handle hours and PTO
Once I Work lets staff observe time with any machine, and manages when staff can or can’t tackle new shifts. It lets them request PTO, tracks shift information, and automates alerts.
For managers, it lets you use timesheets to run payroll, by way of integrations with common payroll suppliers.
High options
- Works on nearly any cell or desktop machine.
- Connects time clocking with pay guidelines and scheduling, to make sure correct hours.
- Sends automated alerts to keep away from additional time or labor compliance legislation breaches.
- Lets staff talk and handle their very own shifts.
- Tracks and coordinates PTO, breaks, and general attendance.
- Integrates with payroll instruments.
Execs and cons
Once I Work is straightforward, with a couple of easy options that work effectively. Reviewers say that it’s “simple to navigate” with a “easy and stylish” design, “agility”, and the flexibility to provide workers entry to their work schedule and guidelines within the “palm of their hand.”
In distinction, it doesn’t supply as many options as some all-in-one instruments — for instance, payroll can solely be completed by way of an built-in, separate software.
Pricing
- Customary: $4 per consumer per thirty days. Consists of time and attendance instruments, and scheduling.
- Superior: $8 per consumer per thirty days. Consists of superior scheduling with extra dynamic and customizable options, plus time and attendance instruments.
4. Greatest for ease of use: Deputy
Supply: Deputy.com
Caption: Deputy has a color-coded, shiny interface that helps make it simple to make use of
Deputy’s time clock app goals to make payroll as correct as doable, and likewise helps employers ensure that solely workers who’re scheduled to work achieve this. Its color-coded interface makes monitoring time simple, and it makes use of each GPS and facial verification to make sure location-accurate punching in.
High options
- Hours and breaks recorded by way of the identical app.
- Works on a cellphone, pill, or laptop.
- Makes use of GPS for location stamps or touch-free face verification.
- Routinely creates correct timesheets that managers can export simply.
- Permits labor legislation compliance and retains correct data.
- Touchless choices (voice instructions and facial recognition) for cleaner workplaces and quicker monitoring.
- Alerts workers and managers when breaks are due.
Execs and cons
It features a vary of revolutionary options like touchless clock-ins, and is intuitive to make use of. Clients particularly like “the straightforwardness of the appliance” and “how simple it’s to navigate”, plus its ease in dealing with “a number of location choices.”
Nonetheless, to entry all instruments together with time clocking you’ll want to be on the costlier plans.
Pricing
- Starter: Free, for 100 shifts per thirty days.
- Time & Attendance: $3.50 per consumer per thirty days. Scheduling with attendance monitoring, and timesheet administration, however no automation, reporting, SMS alerts; and fewer staff communication instruments.
- Premium: $4.90 per consumer per thirty days. All scheduling, time, attendance, and reporting instruments.
- Enterprise: Value on request. For companies with 250+ staff. Every little thing in Premium, plus customized options.
Deputy additionally provides a free 31-day trial.
5. Greatest for payroll integration: Quickbooks Time (Tsheets)
Supply: Quickbooks.intuit.com/
Caption: Quickbooks Time makes use of GPS as a part of its geofencing time clock instruments
From the payroll and invoicing firm of the identical identify, QuickBooks Time (previously often called Tsheets) lets managers observe time precisely. It goals to make payroll painless and consists of dashboards designed to indicate who’s working and when at a look. It additionally prioritizes correct reporting.
High options
- Works immediately inside QuickBooks, a significant plus should you already use that software program.
- Cell app for simple on-the-go use.
- Generates separate job and worker codes to assist make extra exact stories.
- Makes use of GPS for geofencing monitoring.
- Displays additional time and sends customizable alerts.
- Syncs with QuickBooks and creates correct timesheets to run environment friendly payroll and invoicing.
- Provides limitless assist by way of chat or cellphone.
Execs and cons
A serious professional is that it syncs with Quickbooks’ current highly effective software program and consists of many must-have options. Customers say that it’s “handy and simple to make use of”, with further helpful options like “the flexibility so as to add notes once you clock in to simply observe tasks,” and retains “all of our timekeeping wants in a single app.”
Nonetheless, it’s not best should you don’t use or want the remainder of Quickbooks’ software program.
Pricing
- Premium. $8 per consumer per thirty days + $20 base payment per thirty days. Limitless customers.
- Elite. $10 per consumer per thirty days +$40 base payment per thirty days. Limitless customers.
6. Greatest for multiple-location companies: Sling
Supply: Getsling.com
Caption: Sling’s time clock software works on almost any smartphone
Sling’s time clock software is a part of a wider suite of options that additionally consists of activity administration, labor value monitoring, labor compliance, and staff communication. It additionally helps you handle a number of work areas with ease and allows you to observe and optimize labor prices.
High options
- Works on any cellphone.
- Lets employers export timesheets for simple payroll operating.
- Schedule monitoring for a number of areas from a single dashboard.
- Retains observe of worker breaks and screens additional time.
- Crew communication instruments to make sure everybody is aware of the place they have to be, and when.
- Helps you to optimize labor prices and hyperlink schedules for the perfect use of worker hours.
- Process administration to allow workers to work successfully.
Execs and cons
Sling is designed for all sorts of industries that depend on hourly groups. Many customers stated that they like how it syncs immediately between gadgets, and “will increase effectivity.”
On the draw back, you’ll want to improve to Premium for cell time monitoring. Plus, some customers say the app has “glitches”, and others say that they’ve discovered the platform to be sluggish.
Pricing
- Primary: Free. Consists of shift scheduling and time-off requests, however no cell time monitoring.
- Premium: $1.70 per consumer per thirty days. Every little thing in Primary, plus instruments for cell time monitoring, and optimizing labor prices.
- Enterprise: $3.40 per consumer per thirty days. Every little thing in Premium, plus information and stories.
7. Greatest for development companies: ExakTime
Supply: Exaktime.com
Caption: ExakTime lets staff use their cellphone to check-in, or an on-site machine designed for development environments
ExakTime is a cloud-based time clock that’s designed particularly for development companies and busy employees who’re always on the transfer. It really works whether or not you could have one web site or many extra, and is meant primarily to assist firms handle labor prices and observe attendance whereas in a busy setting.
High options
- Simple clock-in and clock-out interface that makes use of “Go” and “Cease” for super-simple monitoring.
- Makes use of GPS and images for clocking in.
- Ensures worker identification with ID images.
- Syncs to the cloud and worker gadgets for safe backups.
- Works on nearly any smartphone machine.
- Workers can use an app or an on-site machine designed particularly for development websites.
- Integrates with payroll processors.
Execs and cons
ExakTime has a super-simple interface designed for use in busy, fast-paced environments. Customers say that the “GPS is useful” and that the payroll characteristic is dependable, “user-friendly, and environment friendly.”
In distinction, it’s designed primarily for the development trade, so might not be best for different workplaces.
Pricing
- $8 per thirty days per consumer (paid yearly), plus $50/month base payment. Consists of GPS, picture ID, wage monitoring, stories, additional time alerts, and limitless US assist.
8. Greatest for cell groups: Timesheet Cell
Supply: Timesheetmobile.com/
Caption: Timesheet Cell sends alerts to workers after they’re leaving a piece location
As its identify suggests, Timesheet Cell is designed particularly for the cell workforce, and provides geofencing time monitoring together with scheduling, timesheets and stories, staff messaging, and alerts. It additionally lets staff handle PTO and sick days, and provides activity administration checklists to make shifts extra environment friendly.
High options
- Geofencing throughout scheduled hours.
- Timesheet reporting for fast payroll processing and labor costing.
- Drag and drop scheduling for jobs and staff, with immediate notifications
- EU working time compliance legal guidelines included in its authorized part.
- Undertaking checklists for activity administration throughout every shift.
- Automated alerts for additional time reminders, working time violations, or late arrivals.
- Crew messaging to let workers talk, and make clear directions between websites. Assist for 4 languages.
- Day without work and trip schedule administration.
- Integrations with invoicing and payroll platforms.
Execs and cons
Timesheet Cell consists of EU working time compliance legal guidelines, so an excellent possibility for Europe-based companies. Clients additionally reward how it lets staff “observe working hours remotely, which implies anytime and wherever”, extra effectively than different timesheet instruments, whereas others notably just like the reside chat assist.
Nonetheless, it’s primarily designed for cell workforces, so it might not work if your online business is extra ‘on-site’.
Pricing
Timesheet Cell calculates its pricing relying on the variety of staff that use it, and whether or not they clock out and in a number of occasions a day.
For instance, for 10 staff:
- Fundamentals: From $16.25 per thirty days for 3 months. Consists of cell app and geofencing.
- Per Punch Plan: $48 per thirty days for 3 months. Consists of Fundamentals, plus payroll integrations and additional time warnings. Not really helpful for workers who punch out and in a number of occasions per day.
- Small Enterprise: $64.80 per thirty days for 3 months. Consists of Fundamentals, plus payroll integrations and additional time warnings.
- Medium Enterprise: $87 per thirty days for 3 months. Consists of Fundamentals, plus payroll integrations and additional time warnings. Advisable for firms with 15 or extra staff.
After three months, Fundamentals rises to $3.49 per worker for limitless punches + $14.99 firm subscription. Per Punch rises to fifteen cents per punch + $29.99 firm subscription.
Small Enterprise rises to $9.95 per worker for limitless punches + $29.99 firm subscription. Medium Enterprise rises to $2.49 per worker for limitless punches + $149 firm subscription.
9. Greatest for time-saving automation: Buddy Punch
Supply: Buddypunch.com
Caption: Buddy Punch makes it simple to create correct time playing cards for every worker
Buddy Punch goals to simplify monitoring, irrespective of the place workers are working. Its automation saves hours of labor in reviewing, checking, and verifying worker timesheets earlier than processing payroll. It additionally goals to create correct stories and sheets by way of digital punching out and in.
High options
- Makes use of GPS and picture monitoring.
- Works on cell and laptop.
- Routinely tracks paid and unpaid time without work and sick go away.
- Creates customizable stories to make payroll operating simpler.
- Displays distant employees by way of IP addresses to make sure they’re working.
- Integrates with payroll suppliers, and provides its personal payroll processor, Buddy Punch Payroll.
- Sends notifications to customers robotically.
- On-line chat assist.
Execs and cons
Buddy Punch is straightforward and simple to make use of, with images and color-coded dashboards. Clients like “how fast it’s to punch in and punch out”, its means to “enable distant check-ins”, and the way simple to navigate it’s.
On the draw back, it requires further software program Buddy Punch Payroll if you wish to run payroll on the identical platform.
Pricing
- Customary: $2.99 per consumer per thirty days billed yearly (or $3.49 if billed month-to-month) +$19 base payment per thirty days, together with cell apps, GPS, payroll integrations, reporting, and break planning.
- Professional: $3.99 per consumer/month billed yearly (or $4.49 if billed month-to-month) +$19 base payment per thirty days. Every little thing in Customary, plus worker scheduling, templates, and early or late reporting.
- Enterprise: Value on request. All Professional options, plus API entry.
Buddy Punch additionally provides a free trial.
10. Greatest for bigger firms: Hubstaff
Supply: Hubstaff.com
Caption: Hubstaff has a variety of instruments and gives detailed information reporting
Hubstaff is a strong worker and workforce administration platform, which incorporates time monitoring as a part of its toolset. It makes use of GPS for cell geofencing, in addition to worker monitoring capabilities like screenshots and images. It additionally has payroll, invoicing, and scheduling instruments.
High options
- GPS geofencing and customizable job websites.
- Time monitoring and reporting for correct timesheets throughout gadgets.
- Time clock app for particular shoppers and tasks.
- Process administration instruments for further productiveness.
- Payroll monitoring and invoicing inside the similar dashboard.
- Productiveness and hourly information monitoring.
- Assist for agile workplaces together with dash planning and digital standups.
Execs and cons
Hubstaff is a fully-fledged, highly effective platform for bigger firms. Customers say they like the way it saves time in comparison with guide time monitoring, and the way it improves the “effectivity of the work staff”.
Nonetheless, it might supply extra instruments than you want, relying in your firm dimension and necessities.
Pricing
- Desk Free: Free for one consumer. Embody time monitoring and timesheets.
- A Desk Starter: $5.83 per consumer per thirty days. Begins at $140. Consists of two customers. Every little thing from the Free plan, plus stories, 24-hour assist, and one integration.
- Desk Professional: $8.33 per consumer per thirty days. Begins at $200. Consists of two customers. Every little thing in Starter, plus time without work instruments, undertaking budgets, restricted API, and expense monitoring.
- Enterprise: Value on request. Every little thing in Professional, plus extra insights, greater limits on API, concierge set-up and VIP assist, compliance instruments, and limitless job websites.
Hubstaff additionally provides a 14-day free trial.
What to Contemplate when Shopping for Geofencing time Clock Software Program
There’s no such factor as a single “greatest” platform: all of it is dependent upon what you want. Right here’s what to consider when shopping for geofencing time clock software program, to ensure it’s proper to your staff.
- Decide your online business’s time and attendance monitoring wants — Contemplate precisely what you’re in search of in the case of monitoring time. Do you could have a number of areas? A number of workers? What time monitoring and payroll duties are you at present spending probably the most money and time on?
- Analysis and evaluate obtainable choices — Evaluate and distinction choices, and make a shortlist. Any of the choices we’ve listed may work, however solely you realize which works greatest for your online business. Evaluate options, contemplate how a lot assist you want, and take a look at your finances.
- Contemplate the price and pricing choices — We don’t suggest selecting a platform primarily based on value alone; a low-priced software should still be a waste of time or cash if it doesn’t do what you want. As a substitute, contemplate worth. Have a look at how a lot money and time you may save in the long term.
- Consider the software program’s buyer assist and safety measures — Buyer assist is essential when shopping for a brand new software, particularly should you’re not fairly certain precisely how one can use it, or have a bigger staff to coach. Test the assistance pages and assist choices before you purchase, for greatest outcomes.
- Decide and arrange the software program — When you’ve made a shortlist, decide the perfect software and enroll. Many instruments supply a free possibility or trial, so you’ll be able to take a look at if it delivers. One of the best platforms may even supply vital onboarding assist, so that you’ll by no means be left confused or caught.
Frequent Pitfalls to keep away from when Utilizing Geofencing time clock Software Program
Even the perfect software program would possibly fall brief if it’s not getting used accurately. Listed here are some pitfalls to keep away from, so you may get your platform operating optimally.
- Not correctly organizing worker data — Not filling in your whole staff’ data accurately can result in errors in the case of monitoring time, and calculating pay. For greatest outcomes, make certain worker data is correctly arrange.
- Not frequently reviewing and updating geofencing boundaries — Protecting your boundaries updated signifies that geofencing will work correctly, and also you’ll have up-to-date data of worker areas and correct check-ins and outs.
- Not correctly coaching staff on the software program — If workers don’t know how one can use the time clock correctly, it will probably trigger main points with appropriate monitoring. There’s a studying curve with any software program, however serving to workers use it effectively will guarantee probably the most correct outcomes.
- Not frequently backing up information — Having common backups of knowledge and digital data helps to guard your online business in case of technical difficulties or hacking. It additionally allows you to get again in your ft simply within the uncommon occasion that your time clock know-how fails you.
Geofencing time clocks: Location is Simply the Beginning
Geofencing time clocks are a should for any enterprise proprietor who must hold observe of workers remotely, or desires to ensure that the hourly-paid wages staff obtain are as correct as doable.
Geofencing ensures that workers are the place they are saying they’re, avoids expensive and unlawful additional time, and saves you main time and stress translating hours on the bottom into correct wages (together with suggestions, PTO, and breaks).
With so many transferring elements, it is sensible to make use of a digital, geofencing time clock to streamline the method — reasonably than attempting to do all the things manually, or utilizing an advanced stack of separate instruments.
When in search of a geofencing time clock, you probably need to contemplate key options together with dependable geofencing know-how, integration with payroll instruments, real-time monitoring, a cell app, and insightful reporting capabilities.
Homebase focuses on providing a geofencing time clock that not solely tracks precisely and integrates with payroll (and without spending a dime too!). Although, in addition connects simply with a collection of different capabilities that small companies have to thrive. These embrace staff communication, scheduling, hiring, HR, and staff happiness.
So you’ll be able to time clock with ease, calculate pay precisely, and save money and time on additional time and guide scheduling too — all inside the similar platform.
